How to automate bid management and save time

Across the world contractors are under increasing pressure to deliver projects faster, more cost-effectively, and with greater transparency. Despite advances in procurement, bid management is still lagging. 

Instead of a streamlined, controlled process, today's bid management remains fragmented and managed through spreadsheets and email chains. 

In this article, learn how teams are using automation to support their bid management process.  

The pain of manual bidding 

When conducting a tender, procurement managers are faced with: 

• Hours lost issuing bid documents across inboxes and drives 
• Errors and inconsistencies from manually updating multiple bid packages 
• Risk of non-compliance when communication isn’t tracked or auditable 

For large-scale infrastructure contractors in construction, these inefficiencies don’t just add stress; they drive up costs and put projects at risk. 

How to automate bid management tool 

Today, forward thinking procurement teams are utilizing specialist Bid Management tools to centralizes and automates the entire bid process in a single secure platform. This is helping teams to ensure the whole contractor’s side of the process is automated, tracked, and auditable. 

3 features you should look for in a Bid Management tool:  

• Automated bid creation & distribution: Instantly issue bid packages and ensure all suppliers receive the correct documents. 
• Centralized bid submissions: Collect, manage, and evaluate responses in one secure place. 
• Complete audit trail: Track who has received, opened, and responded to tender updates in real time. 

By automating bid distribution and evaluation, procurement teams cut sourcing cycles dramatically and freeing up resources to focus on strategic decision-making, not admin.  

Why leading contractors are going digital.  

Today’s most competitive contractors are leveraging digital platforms to take on complex projects. With Asite Bid Management, your teams gain: 

• Time savings from eliminating manual admin
• Reduced errors and disputes through audit-ready transparency
• Confidence in fair, compliant supplier selection 

In an industry where margins are tight and timelines are unforgiving, moving from manual to automated bid management isn’t just an upgrade; it’s a competitive advantage. 

See Asite bid management in action: