Stoke-on-Trent use Adoddle cloud to achieve true
enterprise collaboration across their projects


The Challenge

Stoke-on-Trent City Council (SOT) was awarded funds by the UK Government for the Building Schools for the Future (BSF) programme to improve infrastructure, technology and schools across the city. Eighteen school buildings are being rebuilt or refurbished in a series of five phases between 2011 and 2014. To deliver the BSF programme, SOT required a project management solution that also supported collaborative working across multiple teams within and outside the local authority.

At the time, SOT's project management process was under-developed and its workflow and document management processes were manually managed. Data was input to a local network share, only accessible from locations within the SOT's organisation, further authentication was also required via VPN from remote locations outside of the network. As a result, SOT required a better solution that:

  • Delivered collaborative working across multiple teams
  • Provided users with access to key information in real-time
  • Provided an audit trail and progress reporting across projects
  • Automated any manual processes where possible
  • Was accessible, fast and easy-to-use
  • Offered support for implementation and day-to-day utilisation
  • Created cost saving opportunities with measurable outcomes
  • Opened CAD and Microsoft Office files natively within the web browser

The Solutions

To achieve SOT's objectives, Asite recommended Adoddle, its cloud platform to deliver greater accountability and efficiency. Adoddle would be used to connect and organise multiple teams, delivering users secure instant access to information from any location. What's more, it was cost effective and scalable.

SOT's design and construction teams could use Adoddle for version control and view an overview of progress throughout the entire project. Adoddle could also run custom reports, including detailed supplier execution across the enterprise, from the time taken for suppliers to complete actions around workflows, approvals, drawings, documents, risks and any other intelligence that the teams need at any time.

The Benefits

By storing their information in the Adoddle cloud, SOT’s team were able to manage, share and access the programme and individual projects within it when and where they needed. Teams could collaboratively coordinate, review and edit information to continuously develop their projects in the knowledge that they were always working from the latest revisions and meet deadlines.

Teams were also able to identify solutions early on in the project and focus on creating better results and greater cost savings. Greater transparency also delivered business efficiencies, time and cost savings and provided a longer term view over the project. Following the success of using Adoddle for the BSF programme, the Council has also implemented Adoddle to streamline the tendering process for its Private Finance Initiative (PFI) Extracare programme.

Benefits include:

  • Real-time collaboration from any place
  • Time and cost savings
  • Achieving sustainability initiatives - using less paper
  • Greater communication – frequent exchange of knowledge and feedback
  • Greater control & transparency
  • Robust audit trail
  • Data security
  • Great customer service
  • Reduction in errors and more time to focus on best practice
  • Tasks and deadlines completed on time
  • Achieving BREEAM initiatives

Get in touch 

+44 (0)845 130 5550
+1 (855) 274-8343
+61 1800 661 752
+91 (0)79 4021 1900
South Africa
+27 (0)800 999 040
Hong Kong
+852 800 967 879
Support services:

Talk to an Expert?

Patrick Yung

Director, Arup Advisory Services

"Implementing Asite empowered our project management process through a custom-made and user-friendly digital platform. Apart from document management, Asite enhanced the work process in design, approval and construction management. By managing such a diverse and complex hospital project, Asite provided a traceable and secure environment for all project records. We highly recommend!"

Chris Hinton MA FCCA

Technology and Innovation Lead, University of Cambridge

"Asite have shown clear strength in the maturity and depth of capabilities of its system, particularly in the capital delivery aspects. Adoddle is providing our project teams with the capabilities to manage the coordination and dissemination of models, data, files and documentation to clear and industry recognised standards. Embedded and configurable workflow tools are supporting the management of key commercial processes and information exchange gateways. Asite continue to demonstrate a commitment to working with the University and our partners in helping us achieve higher levels of information maturity to match our vision."

Carrie Matthews

Head of Information Management and Application Support, Tideway

"Thames Tideway has been working with Asite for 4 years. In that time it has been a very effective and indispensable relationship. Asite’s Adoddle BIM solution has allowed us to work collaboratively with our main works contractors in an efficient and productive manner. On such a large and high profile project with multiple contractors, the ability to view real time dashboards of upcoming, completed and overdue tasks, assign actions and view deadlines is invaluable. The Professional Services Team has provided exceptional support to ensure the smooth running of the system, preventing any major issues."

Dwight Wilson

Digital Engineering Lead, Imtech Engineering Services London and South

"Asite provides a single point of access, validation and quality assurance of project information across our business. The mobile-first approach, smart forms and easy to use interface has transformed the way we collaborate with our supply chain on projects."

Daniel Pearce

Senior Document Controller, Westfield

"Asite covers all the Tender, Design and Construction modules; all on one impressive system, whether you’re in the office or out on site; Asite has the information, processes, and tools you require for any successful project delivery."

Vikramaaditya Radhu

General Manager, Wave Infratech

"Wave Infratech started utilizing Asite in 2016 and have successfully implemented 40 projects with Asite Adoddle. The enterprise partnership enabled us to bring all project participants on Asite, a Common Data Environment (CDE) without excluding anyone to keep the cost down.

We are using Adoddle’s Document Manager, Custom Forms, Workflows and Field Defect Manager to practice efficient information management and better collaboration amongst project participants. We can rest assured that all our projects run smoothly and are getting delivered on time.

Since implementing Adoddle and working closely with the Asite’s Professional Services team, we have seen a huge improvement and we now have a high level of traceability of decisions and agreements made throughout the project.

Adoddle’s streamlined processes, daily progress report custom form, and custom reports have had a major positive impact in capturing planned vs actual progress on site on a daily basis. Implementing Asite’s Adoddle has largely contributed to the success of our business and helped us continue to be the leading players in the real estate sector."

Sarah Blackwell

Business Support Director, PCE Ltd.

"Asite is a great tool that provides ‘one stop shop’, cloud-based management for all our projects. Like all software, there can be some glitches when you are adapting it to suit you and you have to be prepared to put some effort in to get the best out of it, however exploring the scope of what Asite has to offer and working with their support team to utilise it to its full potential definitely pays dividends for our business."

Sujatha Naren

Head of Operational Process, Synergy

We would like to thank Asite Solutions for their excellent support and professionalism during the implementation of Adoddle by Asite Solutions for Synergy projects. Synergy team appreciated:

  • The product Adoddle by Asite Solutions has been a good fit for our project management needs within Synergy.
  • Excellent support and customization by Asite, paying attention to all details during launch and implementation phase.
  • Post Implementation training and 24*7 support by Asite team made using Adoddle smooth and easy.

We congratulate Asite for their industry best product and implementation performance. we are looking forward for further improvement for our mutual co-operation and success.

Ash Bailey

SF Development Officer, Stoke on Trent City Council

"By using Adoddle across our programme, our teams were able to work collaboratively, which helped us to reduce error and risk, make time and costs savings and deliver more value. I would highly recommend the use of Adoddle for mission-critical corporate collaboration."