The challenges presented by TFL were twofold.
The first challenge related to the ability to retain, retrieve and share current project information.
The second related to the management of contacts, at
the procurement stage, throughout the project, and at
In terms of contract management, there was no standardised set of NEC3 contract forms. There was also no facility to live-track projects in terms of change, schedule or cost. This presented several problems:
Responsible Procurement - there was no meaningful way of engaging in, or reporting on, a responsible procurement process.
Change control - there was no meaningful way of engaging in, or reporting on, a responsible procurement process.
Accuracy - TFL could not guarantee that staff and contractors were using the correct forms in their correct format, nor that the information contained within the forms, was being accurately recorded.
Reporting - lack of visibility made statutory progress reporting time consuming, and risked inaccuracies.
Liability - lack of process and evidence meant that TFL may have found themselves liable for events that should have been the responsibility of other parties.
Our challenge was to bring all information together and provide a single source of data, that could be easily retrieved, audited and reported on. Our solution was to implement the Adoddle Common Data Environment which delivers an integrated management system, offering transparency and security for the entire TFL enterprise.
Adoddle provides TFL with a centralised folder structure to store and share documents. It automatically manages revisions to documents, making current information instantly accessible to other members of the workspace. It has the facility for discussion forums, notifications and the ability to map processes and workflows, all tracked within the system. It has allowed TFL to:
Create a centralised hierarchical folder structure to store and share documents;
Drag-and-drop documents directly into the platform;
Apply mandatory document meta-tagging for easy retrieved of data;
Search for documents using a powerful search facility including indexed content search;
Use Asite Upload Manager to share documents and .ifc models with other members of the workspace;
Notify workspace members of documents;
Manage revisions of documents and track interactions with the documents in an extensive audit trail;
Collaboratively review and mark-up documents;
Track additional information regarding documents such as titles, purpose of issue and status; and
Automatically track e-mails within Asite using email integration.
The Contract Administration App gives real-time visibility and control across the contract process. The tool provides TFL with a secure system to send notifications. BY assigning time-based actions it helps ensure that contractors reply within the agreed timescales. It also provides a centralised auditable view of all of notifications across all contracts, ensuring everyone is dealing with the same information. The CAMs app caters for many different contract types:
"Implementing Asite empowered our project management process through a custom-made and user-friendly digital platform. Apart from document management, Asite enhanced the work process in design, approval and construction management. By managing such a diverse and complex hospital project, Asite provided a traceable and secure environment for all project records. We highly recommend!"
"Asite have shown clear strength in the maturity and depth of capabilities of its system, particularly in the capital delivery aspects. Adoddle is providing our project teams with the capabilities to manage the coordination and dissemination of models, data, files and documentation to clear and industry recognised standards. Embedded and configurable workflow tools are supporting the management of key commercial processes and information exchange gateways. Asite continue to demonstrate a commitment to working with the University and our partners in helping us achieve higher levels of information maturity to match our vision."
"Thames Tideway has been working with Asite for 4 years. In that time it has been a very effective and indispensable relationship. Asite’s Adoddle BIM solution has allowed us to work collaboratively with our main works contractors in an efficient and productive manner. On such a large and high profile project with multiple contractors, the ability to view real time dashboards of upcoming, completed and overdue tasks, assign actions and view deadlines is invaluable. The Professional Services Team has provided exceptional support to ensure the smooth running of the system, preventing any major issues."
"Asite provides a single point of access, validation and quality assurance of project information across our business. The mobile-first approach, smart forms and easy to use interface has transformed the way we collaborate with our supply chain on projects."
"Asite covers all the Tender, Design and Construction modules; all on one impressive system, whether you’re in the office or out on site; Asite has the information, processes, and tools you require for any successful project delivery."
"Wave Infratech started utilizing Asite in 2016 and have successfully implemented 40 projects with Asite Adoddle. The enterprise partnership enabled us to bring all project participants on Asite, a Common Data Environment (CDE) without excluding anyone to keep the cost down.
We are using Adoddle’s Document Manager, Custom Forms, Workflows and Field Defect Manager to practice efficient information management and better collaboration amongst project participants. We can rest assured that all our projects run smoothly and are getting delivered on time.
Since implementing Adoddle and working closely with the Asite’s Professional Services team, we have seen a huge improvement and we now have a high level of traceability of decisions and agreements made throughout the project.
Adoddle’s streamlined processes, daily progress report custom form, and custom reports have had a major positive impact in capturing planned vs actual progress on site on a daily basis. Implementing Asite’s Adoddle has largely contributed to the success of our business and helped us continue to be the leading players in the real estate sector."
"Asite is a great tool that provides ‘one stop shop’, cloud-based management for all our projects. Like all software, there can be some glitches when you are adapting it to suit you and you have to be prepared to put some effort in to get the best out of it, however exploring the scope of what Asite has to offer and working with their support team to utilise it to its full potential definitely pays dividends for our business."
We would like to thank Asite Solutions for their excellent support and professionalism during the implementation of Adoddle by Asite Solutions for Synergy projects. Synergy team appreciated:
We congratulate Asite for their industry best product and implementation performance. we are looking forward for further improvement for our mutual co-operation and success.
"By using Adoddle across our programme, our teams were able to work collaboratively, which helped us to reduce error and risk, make time and costs savings and deliver more value. I would highly recommend the use of Adoddle for mission-critical corporate collaboration."