By virtue of this Agreement, the parties may have access to each other's Confidential Information which is disclosed or made available by one party ("Disclosing Party") to another party ("Receiving Party") in relation to this Agreement.
3. Confidentiality - Provisions of Agreement.
The provisions of Agreement shall be deemed the Confidential Information of both parties and neither party will disclose such information except to such party's professional advisors, investors (and prospective investors), prospective acquirers, who are themselves bound by confidentiality obligations or as required by any governmental agency or recognised securities or stock exchange in a relevant jurisdiction.
4. Confidentiality - Restrictions.
The parties agree to hold each other's Confidential Information in confidence and, unless required by mandatory law or expressly permitted under this TOU not to make each other's Confidential Information available to any third party or to use each other's Confidential Information for any purpose other than the implementation of this Agreement. Each party agrees to take all reasonable steps to ensure that Confidential Information is not disclosed or distributed by its employees, agents or Authorised Users in violation of the terms of this Agreement. Customer acknowledges that (without prejudice to the generality of the foregoing) for purposes of this Agreement, the Applications are Asite's Confidential Information and Customer shall not attempt to reverse compile, disassemble, reverse engineer or otherwise reduce to human perceivable form any of the Applications, except as expressly allowed by applicable law which is incapable of exclusion.
5. Confidentiality - Exceptions.
The restrictions in Clause 29 (Data Conversion) shall not apply to information that: (a) is or becomes publicly known otherwise than through a breach of a duty of confidence by the Receiving Party; (b) was in the Receiving Party's lawful possession prior to the disclosure; (c) is lawfully disclosed to the Receiving Party by a third party without breaching any duty of confidence; or (d) is independently developed by the Receiving Party, which can be shown by written evidence.
6. Confidentiality - Residuals.
"Residuals" shall not be subject to the confidentiality obligations contained in this Agreement, provided that the parties shall maintain the confidentiality of the Confidential Information as provided above. The term "residuals" as used in this Agreement means non-tangible ideas, concepts, know-how or techniques that may be generated, developed or conceived by Asite in connection with providing Services and which may arise from reviewing Customer's Confidential Information. Residuals shall not be deemed to be Confidential Information. Neither party shall be obliged to limit or restrict the assignment of its personnel or to pay royalties for any work resulting from the use of Residuals.
Asite may from time to time include Customer's name and trademark in its lists of clients and customers for the purposes of advertising its Services. Asite may also include a brief description of the services that it provides to Customer on the Site or in its marketing materials. The parties will reasonably co-operate with each other to agree the final text of any such description.
8. Secure Access.
We may provide you and your authorised employees or representatives with identifications and passwords and other means for you to be able to access our Products and Services ("Secure Access"). Where we do so, it is on the condition that you shall be responsible for ensuring that such Secure Access is kept secure and confidential at all times and only made available on a strict 'need to know' basis. You shall comply with all security directions or recommendations given by us and inform us immediately if you become aware of or suspect any unauthorized use of the Products or Services or Secure Access, or if the Secure Access becomes available to an unauthorized party. Without prejudice to our other rights and remedies, we may upon notice suspend your access to The Asite Services (or any Product or Service) without liability to you, if in our reasonable opinion, such action is necessary for safeguarding the security of the Asite Services.
9. Customer Registration.
In order to utilise the Asite Services, Customer and/or User will be required to provide certain contact and account information as part of a registration process. Each of Customer and User (i) represents and warrants that all information submitted by it during the registration process is accurate and (ii) agrees to update this information to keep it accurate and complete during the term of this TOU.
10. As-is Basis.
You accept that the Asite Services are provided on an "as is" and as "available" basis. Save where we have expressly provided otherwise all information, data, content, proposals, bids and other material ("Content") displayed by us on the Asite Services is for informational purposes only. Such Content does not constitute our professional advice. In particular, we give no warranties (express or implied) or representations and disclaim all liability regarding any Content appearing on this Site; and we provide no guarantees regarding accessibility and availability of the applications, products and services appearing on the Asite Services.
You acknowledge that save as expressly set out under this TOU, Asite and/or its licensors own all Intellectual Property Rights in the Asite Services. Except as expressly stated herein, this TOU does not grant Customer and/or User, any Intellectual Property Rights or any other proprietary rights, interest or license in respect of the Asite Services including the Asite Platform, Applications and any Deliverables or in any related documentation. The structure, organization, and code of the Asite Services and accompanying materials, if any, are valuable trade secrets of Asite and its licensors, and Customer and/or User shall keep such trade secrets confidential. No logo, graphic, sound, content or image from the Site may be copied or retransmitted unless expressly permitted by Asite in a separate writing. The Asite Services are licensed, not sold.
You acknowledge that any Third Party Data and Services are licensed (not sold) and provided in object code form only, subject to applicable Third Party Terms.
13. YOUR ACCESS TO AND USE OF THE ASITE SERVICES, MAY BE TERMINATED OR SUSPENDED AT ANY TIME BY US WITH OR WITHOUT NOTICE ( AND WITHOUT US HAVING ANY LIABILITY) IN THE EVENT:
b WHERE A PRODUCT OR SERVICE IS WITHHELD OR NO LONGER PROVIDED (WHETHER IN RELATION TO THE ASITE CUSTOMER THAT RECRUITED YOU OR CUSTOMERS IN GENERAL).
You are authorised to download, reproduce and make available Content on our Site for the purpose of using the Product or Service but you may not in so doing remove or amend any trademark, copyright or other proprietary notices. Subject to the above, you may not modify, copy, distribute, resell, make available, republish or upload any of the Content on our Site without our prior consent in writing. No intellectual property or other rights shall be transferred to you by virtue of you using Our Site (or our Products or the Asite Services).
Where you supply, post, input or make any Content available through Our Site, you grant us a worldwide non-exclusive, royalty free licence to make such Content available on Our Site to other users authorised to access such Content. You also consent to us processing your data or any third party data (including any personal data) as may be reasonably required for the purposes of us providing Products or Services to our authorised users (and will procure for us the right to process such data for those purposes). Asite acknowledges that it does not own the Content that Customer or User submits to the Site in connection with the Asite Services.
To the extent that authorised users supply, post, input, or make available any Content and exchange information on Our Site ("Postings"), such Postings shall be lawful and shall not be defamatory, offensive, obscene, objectionable or in breach of any obligations of privacy or confidence.
18. Acceptable Use.
In using the Asite Services: you will act lawfully and not abuse, threaten, harass, stalk other users or act in any way likely to cause offence or annoyance; and you will not act in any way that interrupts or disrupts provision of the Products or Services on our Site or which in our reasonable opinion likely to have an adverse affect on our business or The Asite Services.
19. Acceptable Use, Privacy, Computer Misuse, Password and Security Policy.
20. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, WE EXCLUDE LIABILITY (ON OUR OWN BEHALF AND ON BEHALF OF OUR EMPLOYEES, AGENTS, LICENSORS AND SUPPLIERS) FOR ANY (I) INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES; OR (II) ANY LOST PROFITS, REVENUE OR ANTICIPATED SAVINGS, CONTRACTS, BUSINESS INTERRUPTION, LOSS OF DATA OR OTHER ECONOMIC LOSS (WHETHER DIRECT OR INDIRECT) HOWSOEVER ARISING (EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, LOSSES OR EXPENSES) ARISING OUT OF OR IN CONNECTION WITH THE USE OF THIS OUR SITE OR ANY SITE WITH WHICH IT IS LINKED. YOU ASSUME TOTAL RESPONSIBILITY FOR ESTABLISHING SUCH PROCEDURES FOR DATA BACK UP AND VIRUS CHECKING AS YOU CONSIDER NECESSARY.
22. IN NO EVENT SHALL OUR AGGREGATE LIABILITY TO YOU AND ANY OTHER THIRD PARTY IN CONNECTION WITH THE ASITE SERVICES, EXCEED AN AMOUNT EQUAL TO (A) THE TOTAL AMOUNT FEES PAID BY YOU TO US IN THE TWELVE (12) MONTH PERIOD PRECEDING THE DATE OF THE CLAIM, REGARDLESS OF THE FORM OF CLAIM OR ACTION OR (B) FIVE THOUSAND POUNDS STERLING (£5,000) (WHICHEVER IS THE GREATER).
23. Customer Indemnity.
Provided that (a) Customer is given prompt notice of such Claim; (b) Asite provides reasonable cooperation to Customer in the defence and settlement of such Claim, at Customer's expense and (c) Customer is given sole authority to defend or settle the Claim at its own expense (subject to securing Asite to its reasonable satisfaction).
24. Asite Indemnity.
Asite shall defend and indemnify Customer, its officers, directors and employees, against any Claims relating to the Asite Services infringing any United Kingdom patent (effective as of the Effective Date) or copyright; provided that, (a) Asite is given prompt notice of such Claim; (b) Customer makes no admission or settlement (without Asite's express written approval); (c) Customer provides reasonable cooperation to Asite in the defence and settlement of such Claim, at Asite's expense; and (d) Asite is given sole authority to defend or settle the Claim. In the defence or settlement of the Claim or if it appears to Asite that such a Claim may be likely, Asite will be given the opportunity (at its discretion) to obtain for Customer the right to continue using the Asite Services or replace or modify the same so that they become non-infringing or, if such remedies are not reasonably available, terminate this Agreement refunding such portion of charges as have been paid in advance for unexpired portion of the Agreement remaining and without further liability to Customer. Asite shall have no liability to Customer if the Claim is based on (i) modification of the Asite Services by anyone other than Asite; (ii) Customer's or an Authorised User's use of the Asite Services in a manner contrary to this TOU or any instructions given by Asite; or (iii) use of the Asite Services after notice of the Claim or an alleged infringement from Asite or any appropriate authority. The foregoing states Customer's sole and exclusive rights and remedies, and Asite's entire obligations and liability, for patent, copyright, or other proprietary rights infringement or misappropriation.
25. Data Processing.
Data Processing. Subject to Clauses 2-6 (Confidentiality), Customer grants to Asite the following non-exclusive, non-transferable, royalty-free right and licence: the right to process (or have processed on its behalf) activity data where reasonably incidental to the performance of Asite's obligations hereunder; and the right to process activity data to create data which is grouped for the purposes of statistical analysis (but which excludes any information or data which may be associated with a particular person, transaction or series of transactions) ("Aggregated Data") and to use or licence the use of such Aggregated Data in connection with the creation and/or exploitation of new services, functionality, software or database products (including adaptations and enhancements thereof).
26. Data Processing.
Nothing in this Agreement creates a specific obligation on Asite to store Activity Data for a particular length of time on Customer or an Authorised User's behalf. Without prejudice to Asite's obligations in this Clause 16, Customer and each Authorised User retains primary responsibility to create and retain backup copies of its data or records or take such measures as appropriate to protect its data and records against loss, damage or destruction.
27. Data Processing.
In relation to any Personal Data processed in performance of the Services, each party shall comply with its respective obligations under the Data Protection Act 1998. In this regard, Asite acts as Customer's or Authorised Users 'data processor' and will ensure that Personal Data processed pursuant to this Agreement is so processed in conformance with: Asite's technical and security measures from time to time (which policies shall be available in electronic form within the Site from time to time) to protect such Personal Data against accidental loss or unlawful destruction, alteration, disclosure or access; Customer's or Authorised User's express instructions (provided they are reasonable and in accordance with applicable law).
28. Data Conversion.
As part of the Asite Services, Asite will convert User Data provided to it for use on the Asite Platform. In relation to such data conversion, and without prejudice to Customer's or Authorised Users' proprietary rights in the User Data itself, Asite shall own: all applicable copyright and database rights in the compilation or the conversion of that User Data for use on the Asite Platform and within the Applications; and all other applicable Intellectual Property Rights in any of the techniques, methods or programs used to convert that User Data for use as part of the Asite Services. The parties undertake to enter into any further documentation or carry out all such acts which may be necessary to give effect to Asite's rights under this Clause.
Where we provide links to other websites we do so for information purposes only, and such links are not endorsements by us of any products or services in such sites and we accept no liability for the same.
This Agreement shall commence on the Effective Date as specified in the Order Form and shall continue for the Initial Term unless this Agreement is otherwise terminated as provided in these Clauses 32, 33, 34, and 35. At the end of the Initial Term, this Agreement may be renewed for further subsequent terms (each called a "Renewal Term"), by mutual agreement of Customer and Asite if prior to the end of the then-current Term, Customer pays to Asite the then-applicable fees for such renewal.
32. Termination for Cause.
Either party may terminate this Agreement upon written notice: (i) if the other party materially breaches this Agreement and fails to correct such material breach within 30 days following written notice specifying the breach and requiring its remedy; (ii) if the circumstances set out in Clause 44 (Force Majeure) persist for longer than ninety (90) days and performance has not recommenced.
33. Termination or Suspension for Non-payment.
Asite may terminate this Agreement or (at its option) immediately suspend the provision of the whole or any part of the Asite Services, Application or access to the Asite Platform in the event that Customer has not paid any overdue sum (that is not subject to a Good Faith Dispute) payable under this Agreement (including any applicable interest) within seven (7) days after Asite has served a written notice on Customer demanding payment of such overdue amount.
34. Termination for Liquidation etc.
Either party may terminate this Agreement if the other enters into liquidation whether compulsory or voluntary (other than for the purposes of amalgamation or reconstruction where the emerging company assumes the obligations of that Party entering liquidation), compounds with its creditors or has an administrator, administrative receiver (or other encumbrance) appointed over its assets, or threatens to do any of the foregoing.
35. Consequences of Termination.
The rights and obligations of Asite and Customer contained in [Clauses 2-6 (Confidentiality), 11 (Ownership), 20-22 (Limitation of Liability and Disclaimer of Warranty), this Clause 36, 23-24 (Indemnity), and 37-44 (General)] shall survive any termination or expiration of this Agreement. Upon termination, all permissions and/or licenses granted hereunder shall immediately terminate and each party shall return and make no further use of any of the equipment, software, property, materials and other items (and all copies thereof) belonging to the other party. Asite may destroy or otherwise dispose of any copies of the User Data in its possession unless Asite receives, no later than ninety (90) days after the effective date of the termination or expiration of this Agreement, a written request for the delivery to Customer of the then-most recent back-up of the User Data ("Asite Archive"). Asite will use reasonable commercial efforts to deliver the Asite Archive to Customer within thirty (30) days of its receipt of such a written request] Customer shall pay all reasonable expenses incurred by Asite in returning or disposing of User Data and generating an Asite Archive.
Export. In conformity with laws and regulations of the United Kingdom, European Union, United States and other countries relating to international trade, Customer and its employees, agents and Users shall not disclose, export or re-export, directly or indirectly, any product, documentation or technical data (or direct products thereof) provided under this TOU or use the Asite Services to disclose, export or re-export any Content to any country, entity or other party which is ineligible to receive such items under U.K., E.U., or U.S. laws and regulations as modified from time to time by the UK Department of Trade and Industry, the U.K. Secretary of State, the European Commission, the U.S. Department of Commerce or the U.S. Department of the Treasury or under other laws or regulations to which Customer may be subject. Customer shall be solely responsible for (i) complying with those laws and regulations and (ii) monitoring any modifications to them. Asite makes no representation that the Asite Services or Content are appropriate for use in locations outside the United Kingdom, European Union, or the United States, and accessing them from territories where their contents are illegal is prohibited. Those who choose to access the Asite Services or Content from other locations do so on their own initiative and risk, and are responsible for compliance with local laws.
37. Governing Law and Jurisdiction.
By accessing or using the Asite Services, Customer agrees that the statutes and laws of England shall govern all matters relating to Customer's access to, or use of, the Asite Services. This TOU shall be wholly governed and construed in accordance with the laws of England. Customer and Asite specifically disclaim the U.N. Convention on Contracts for the International Sale of Goods. No choice of law rules of any jurisdiction apply. The parties irrevocably submit to the exclusive jurisdiction of the English Courts in respect of any matter, claim or dispute arising under, out of or in connection with the TOU (including as to its validity) or the legal relationships established by the TOU. The TOU is void where prohibited by law, and the right to access the Asite Services is hereby revoked in such jurisdictions.
The quote set forth in the Order Form does not include any taxes, which may apply to this purchase and which shall be the responsibility of Customer. Any such taxes required to be collected by Asite shall be added to the amount quoted and shall appear as a separate item when invoiced. The right of Asite to receive any payment provided for under the TOU will not be subject to any abatement, reduction, setoff, defence, counterclaim or recoup of any amount due or alleged to be due because of any past, present or future claims of Customer or any User.
39. Entire Agreement.
This Agreement together with the Order Form, and any appendices and attachments hereto constitutes the complete agreement between the parties and supersedes all prior or contemporaneous agreements or representations (save in relation to fraudulent representations), written or oral, concerning the subject matter of this Agreement. This Agreement may not be modified or amended except in a writing signed by a duly Authorised representative of each party. In addition, The TOU may be modified only by a written agreement duly executed by authorised signatories for each party. In addition, Asite may update or modify the terms of this TOU, the Acceptable Use Policy or its support policies at any time with or without notice, effective upon posting the updated version thereof on the Asite Web page (or any successor or replacement Web page designated by Asite) located on Asite's Website at www.asite.com. Customer and Users are responsible for regularly reviewing such updates. If Customer or User does not accept a modification by Asite to the TOU or its policies, Customer must notify Asite of its cancellation of its subscription to the Asite Services within thirty (30) days, and Customer or User must immediately discontinue accessing and using the Asite Services. If Customer or User continues to use the Asite Services, Customer and User will be deemed to have accepted the modifications.
This Agreement shall not prevent Asite from entering into similar agreements with other customers, third parties, or from independently developing, using, selling or licensing materials, products or services which are similar to those provided hereunder.
Neither party may assign this Agreement without the other party's written consent except that Asite may on written notice assign this Agreement at any time to any wholly-owned UK incorporated subsidiary company it may establish (in which event Customer shall with effect from the date of the notice release Asite from further performance and be bound to the UK company in all respects in the same way as it was to Asite) and/or in the event of a Change of Control (as defined below). Any assignment in violation of this Clause will be null and void. "Change of Control" means, with respect to a party: (a) the direct or indirect acquisition of either (i) the majority of voting shares of such party or (ii) all or substantially all of the assets of such party, by another entity in a single transaction or a series of transactions; or (b) the merger of such party with another entity. Subject to the foregoing restrictions, this Agreement shall inure to the benefit of the successors and assigns of the parties.
42. No Partnership etc.
Nothing in this Agreement shall be construed to create a partnership, joint venture or agency relationship between the parties.
43. Force Majeure.
Neither party shall be liable hereunder by reason of any failure or delay in the performance of its obligations hereunder (except in relation to the payment of money) on account of strikes, shortages, riots, insurrection, fires, flood, storm, explosions, acts of God, war, governmental action, labour conditions, earthquakes, material shortages, or any other cause (whether or not similar to any of the foregoing) beyond the reasonable control of such party, provided it gives written notice of such occurrence relied upon to the other party and uses all reasonable efforts to remove the cause of such non-performance as soon as possible. Any reliance on this provision for longer than ninety (90) days (where performance has not recommenced) shall entitle the other party to terminate this Agreement
This privacy notice aims to give you information on how Asite collects and processes your personal data through your use of the Asite website, including any data you may provide through the Asite website when you sign up to our newsletter, purchase a product or service or take part in a competition.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
Asite Solutions Limited is the controller and responsible for your personal data (collectively referred to as ”Asite”, “we”, “us” or “our” in this privacy notice).
We have appointed a data protection team who are responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the Data Protection Team using the details set out below.
Our full details are:
Asite Solutions Limited
Data Protection Team
Email address: email@example.com
Asite Solutions Ltd
1 Mark Square,London,
020 7749 7880
This version was last updated on 30/03/2018.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
The Asite website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.
We use different methods to collect data from and about you including through:
(a) analytics providers;
(b) advertising networks inside OR outside the EU and
(c) search information providers based inside OR outside the EU.
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting the Asite Data Protection Team.
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact Asite Data Protection Team if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
Type of data
Lawful basis for processing including basis of legitimate interest
To register you as a new customer
Performance of a contract with you
To process and deliver your order including:
(a) Manage payments, fees and charges
(b) Collect and recover money owed to us
(e)Marketing & Communications
(a) Performance of a contract with you
(b) Necessary for our legitimate interests (to recover debts due to us)
To manage our relationship with you which will include:
(b) Asking you to leave a review or take a survey
(d) Marketing and Communications
(a) Performance of a contract with you
(b) Necessary to comply with a legal obligation
(c) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)
To enable you to partake in a prize draw, competition or complete a survey
(e) Marketing and Communications
(a) Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)
To administer and protect our business and the Asite website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)
(b) Necessary to comply with a legal obligation
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you
(e) Marketing and Communications
Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences
Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)
To make suggestions and recommendations to you about goods or services that may be of interest to you
Necessary for our legitimate interests (to develop our products/services and grow our business)
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We have established the following personal data control mechanisms
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us or if you provided us with your details when you entered a competition or registered for a promotion and, in each case, you have not opted out of receiving that marketing.
We will get your explicit opt-in consent before we share your personal data with any company outside Asite for marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by logging into Adoddle Platform and checking or unchecking relevant boxes to adjust your marketing preferences or by following the opt-out links on any marketing message sent to you or by contacting Asite Data Protection Team any time.
We use the following types of cookie:
Analytics cookies that anonymously remember your computer or mobile device when you visit our website. They keep track of browsing patterns and help us to build up a profile of how our customers use the website. Analytics cookies can be either Asite or third party cookies.
Essential cookies are required to make the Adoddle Platform work correctly; remember your login and session details; remember your settings preferences; and record the number of pages you view for the purpose of website optimisation.
We have no access to third party cookies and third party organisations have no access to ours. The third party organisations that place cookies have their own strict privacy policies.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact Asite Data Protection Team
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
Asite do not transfer data outside the specified regions. If you are located in European region, your data would not be transferred or moved out of European region. Asite holds on this policy irrespective of any region.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
In some circumstances you can ask us to delete your data. Please refer point (c) in 10.3
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
Under certain circumstances, you have rights to access the below information under data protection laws in relation to your personal data.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in certain circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting Asite Data Protection team.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Internal Third Parties
Other companies in Asite acting as joint controllers or processors and provide IT and system administration services and undertake leadership reporting
External Third Parties
You have the right to:
(a) if you want us to establish the data’s accuracy;
(b) where our use of the data is disputed, but you do not want us to erase it;
(c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims;
(d) you have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.
Information systems, networks and equipment are provided by Asite Solutions Ltd for business purposes. Any use of these facilities for unauthorised purposes will be regarded as improper use of the facilities and may result in disciplinary action.
Asite Solutions Ltd will also comply with all relevant legislation including the Computer Misuse Act (1990), the act defines three offences